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Limit attendance to participants who are signed in to the meeting using the email listed in the meeting invited.Using Zoom settings for meeting participants, the meeting host can:.Monitor participant list for unwanted attendees.

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You can generate a new access code for each meeting.

Don’t post meeting IDs in public forums.

Managing Participants Some basic tips for limited preventing unwanted attendees or Zoom Bombing are listed below:.

The host should remind participants not to share other sensitive information during the meeting inadvertently. If the host determines that screen sharing by participants is needed, sharing by “one participant at a time” should be selected. The host can select the “host only” setting to prevent others from sharing their screens. Options are available by clicking on the up arrow by the Share Screen icon. The host can also allow screen sharing by participants.

Managing Whose Screen is Visible: Zoom default settings for the campus are set to limit screen sharing to the host.

Before screen sharing, close all applications, emails and documents that you will not use in that session.

Protecting Confidential Data on Your Device from Being Viewed: Avoid sharing confidential information visible on your other screens.

Ensure sensitive conversations cannot be overheard or work observed by unauthorized persons.

Also consider if all participants need to be visible as limiting the meeting to a single video stream can ease bandwidth concerns for participants.

Be mindful of others in your remote location who may not wish to be visible or recorded in the background.

Select only appropriate virtual backgrounds.

To set up a Virtual Background in Zoom click the up arrow by the Zoom video icon and click on “Choose Virtual Background”.

Managers should avoid requiring staff to use Zoom meeting settings that leave staff living areas visible.

Visibility of Remote Work Locations: Participants should use Zoom’s virtual background feature, when available, if they do not want to have their surroundings visible.

Technical Tips and Privacy Protections for Video Conferencing For more specific information regarding UC Berkeley’s Security Policies and Standards, consult the Information Security Office’s Policy Home PageĪll University staff, faculty and students should follow these principles when using Zoom to conduct remote meetings: B. Remember that UC Berkeley Security Policies and Standards do apply to any computer you use for your Zoom session. Existing law and policy that address privacy remain in effect when we work remotely.

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Use of remote delivery software and technologies heightens the criticality of privacy and the need to use the least invasive means of engaging in these alternative methods of conducting our activities. The University protects the privacy of faculty, students and staff while working or participating in educational programs and other university business. UC Berkeley’s Privacy Values: Privacy is a basis for an ethical and respectful workplace and privacy, together with information security, underpins the University’s ability to be a good steward of the information entrusted to it by its students and employees. For privacy guidance related to working remotely consult the Campus Privacy Office Homepage Note: For more general information on best practices for working remotely, please consult the Information Security Office’s Best Practices for Telecommuting Page.

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This document provides basic guidance on how to protect your privacy and the privacy of others when using ZoomĬlick on the hyperlinks throughout this document for quick access to important use instructions. Zoom is one of the primary approved software tools for conducting remote/virtual meetings.

This guidance applies to administrative meetings guidelines for use of Zoom for instruction can be viewed here A. Guidance on Protecting Privacy and Data when using Zoom to conduct remote meetings while COVID-19 Modifications are in effect.